17 March 2021
A computerized maintenance management system, or CMMS, is a business system and software that centralizes maintenance information and facilitates processes of maintenance operations. It helps organizations digitize, automate, and optimize their maintenance operations by providing a single platform for all facility and maintenance information, helping users manage work orders, track inventory, schedule maintenance operations, and more, from one centralized, real-time location.
The core of a CMMS is its database. It consists of a data model that organizes information about the assets the organization is responsible for maintaining, the accompanying equipment, materials, and other resources as well.
This information in the CMMS database supports various functions of the system, enabling accurate resource and labour management, asset management, work order management, materials and inventory management, generating reports, analysis and auditing, and more.
The economic downturn has impacted several organizations across the world, either sending them down or compelling them to scale back on their expense. Preserving the capital by making cutbacks has become the need of the hour, and this is where CMMS steps in.
Investing in a computerized maintenance management system is crucial for organizations seeking to lower costs and protect their vital assets, creating an abundance of cost-saving opportunities and increasing the company’s returns on investment (ROI).
As vouched for by many top-level executives, a well-executed asset management strategy can extend the economic life of capital equipment, increase system availability, and reduce maintenance related costs, ultimately increasing the organization’s ROI. CMMS can be extremely handy during times of distress as you are in the best position to judge and prepare for the next economic dip.
Following are some of the reasons why investing in a CMMS is imperative to ensuring you can float across a period of recession successfully, without sinking.
Keep track of what’s happening in your business on all fronts, at all times. You will not be required to waste your time going through loads of files and cabinets to find information about a single asset but will have detailed records concerning each and every asset ready at your disposal, provided any need arises.
A computerized maintenance management system enables maintenance teams to keep real-time records of when an asset was purchased, when maintenance was last performed, frequency of breakdowns, parts used, efficiency ratings, where an asset is, what it needs, who should work on it, and more.
With better work planning and scheduling, crew efficiency can be maximized, preserving significant amounts of money for the organization. Productivity increases by 10% to 20% using modern CMMS software are standard results that you can expect.
Having CMMS software at hand will not only increase your organization’s productivity but will also let you make educated decisions based on the instructions and equipment required to complete a specific job. Information such as service histories, warranties, etc. can be easily accessed and you can create and manage reports and bring flexibility to every job.
A computerized maintenance management system can help save precious time by automating time-consuming manual tasks such as ordering parts, replenishing MRO inventory, scheduling shifts, compiling information for audits, and other administrative duties. With more streamlined processes, work orders can be viewed and tracked by all the parties involved, optimizing overall operations, reducing errors, improving productivity, and allowing teams focus on core tasks rather than administrative tasks.
Maintenance teams and departments can now meet their primary objective of reliable uptime more easily and efficiently, thanks to the capabilities offered by a CMMS. Delivering reliable uptime translates into businesses accepting and fulfilling orders, meeting customer demands, shaping customer experiences, and confidently make a range of asset-dependent decisions with ease.
The longer assets and physical equipment are kept up and running, the greater the value they deliver. And the longer equipment runs without requiring major repairs, the more money they make in the long run. Decreased downtime means increased production, and a 1% improvement in productivity shows 10 times the positive impact than a 1% reduction in costs, helping save significant money and increasing profits each year.