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What is CMMS? Why it is Important?

15 May 2020

What is CMMS? Why it is Important?

The CMMS, or the Computerized Maintenance Management System, is a software system that helps in facilitating maintenance operations and centralizes all maintenance information. With the right Computerized Maintenance Management System, you can optimize the utilization of equipment like machinery, vehicles, plant infrastructure, and more. CMMS generally finds application in oil and gas production, manufacturing, construction, power generation, and other industries where physical infrastructure plays a major role.

A database forms the core of CMMS as it has a data model that manages the organization of the assets that the organization is charged with to maintain. With the information in the database, the CMMS facilitates the following system functions:

⦁ Resource and labour management: Tracking certifications of available employees and equipment, assigning tasks, organizing shifts, and managing pay rates.

⦁ Asset registry  : Storing and sharing asset information, like location and position, performance, downtime statistics, and documentation.

⦁ Work order management: Being the main function of CMMS, this includes information like the work order number, order type, description, cause, and more. This function can automate the generation of work orders, schedule employees, review status, and more.

Other functions of the CMMS include preventive maintenance, materials and inventory management, reporting, analysis and auditing, and more, depending on the software you choose.

The Importance of a Computerized Maintenance Management System

CMMS is important for an organization as it can make it easier and more efficient to meet the primary objective of maintenance, which is a reliable uptime. The longer the equipment is kept in a functioning condition the more value an organization is able to deliver.

Reliable uptime implies that a business will be able to accept and fulfil orders, meet their customers’ demands, and more. A proper Computerized Maintenance Management System can play a major role in helping you ensure a reliable uptime as it provides the following features:

⦁ Asset Visibility

The centralized information that is provided in the CMMS database enables teams to instantly access information about an asset, including when it was purchased, its maintenance records, breakdown frequency, parts, efficiency, and more.

⦁ Workflow Visibility

The dashboards and visualizations provided in the CMMS can be synchronized with various roles to allow for the real-time assessment of status and progress. This allows maintenance teams to discover the location of an asset, see what it requires, who can work on it, and when the work can be done.

⦁ Automation

CMMS can automate tasks like replenishing MRO inventory, ordering parts, scheduling shifts, and information compilation. This helps save time, reduces errors, and improves overall productivity.

⦁ Streamlines Processes

All the involved parties can view and track work orders, and details can be shared via mobile devices which helps in better coordination for field work.

⦁ Field Workforce Management

The capabilities of the CMMS allow you to cost-effectively deploy internal teams as well as external partnerships.

⦁ Preventive Maintenance

The data that a CMMS facilitates makes it possible for maintenance operations to take a proactive approach rather than a reactive one. This data is derived from IoT instrumentation, meters, sensors, and daily activities and can help in gaining an insight into the processes and assets. It can be used to trigger alerts even before an asset fails to perform.

⦁ Consistency and Knowledge Transfer

A CMMS can store repair manuals, documentation, and media about maintenance procedures. This helps in the implementation of consistency when it comes to maintenance procedures.

⦁ Compliance Management

The CMMS data can make audits easier as it can generate reports based on the demands of the audit.

⦁ Health, Safety, and Environment

With compliance management, CMMS can also offer reporting capabilities for safety, health, and environmental concerns.

Factoring in all these benefits, the deployment of the right Computerized Maintenance Management System is essential for organizations to smoothly address multiple processes in their workflow.

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