16 February 2021
Facility management software can be defined as a tool that can help organizations in managing their building, occupants, and spaces more effectively and efficiently with the help of a personalised online dashboard. There are several different types of facilities management software and solutions available in the market today, each offering a customised set of features and capabilities. It is important for you to be aware of the features offered by different software so you can make an informed decision when it comes to choosing one.
Here is more on the most common types of facilities management software available today:
The Computerised Maintenance Management System (CMMS) is a computer software program that is designed for managing facilities maintenance in a more effective manner.
CAFM is short for Computer-Aided Facility Management. The software is focussed on occupancy, maintenance, and supporting facility management.
Some of the main components of CAFM software include facilities data analysis and various tools for enhanced planning maintenance decisions as well as work orders.
IWMS is short for the Integrated Workplace Management System. It is a software platform that assists organisations in optimising the use of workplace resources. It can be referred to as an integration of the maintenance tracking capabilities of a traditional CMMS with the space tracking capabilities of a CAFM.
Before you select a facilities management software, you should first identify the support and functionalities your team requires. Some of the top features that you may want to take into consideration when you decide to implement a facility management software are as follows:
Apart from offering vendors system access, facility management software solutions also allow for vendor management, which includes tracking for important information such as activity history and certificates of insurance (COIs).
With the help of asset tracking, you can create a centralised database containing all the information associated with the assets within your facility. CMMS can track details like asset manufacturer, buying date, warranty details, location, and recent maintenance requests. When you have increased accuracy for asset information, it can bring about a positive impact in several areas of operation.
The facility management team is often put in charge of tracking problems related to safety. An incident and event tracking module provides the opportunity to track incidents that happen on-site and automatically issues work orders that may be required to take care of the issue, like the clean-up of broken glass in a particular area.
Advanced facility management software solutions often include modules to track employee time and cost details. When an organisation is armed with this knowledge, they are able to make smarter decisions with their budgets.
Work order management forms the core of maintenance management. It lets you create work orders, report on the information that is collected via the work order process, and so on.
No matter which facilities management software you choose, it will prove to be highly beneficial for your organisation. It plays an important role in organising as well as managing duties for different industries – this makes it a versatile solution for businesses of varying sizes.