23 December 2022

How Audits Contribute to the Success of CMMS Programs

With the increasing business competition over the years in the global market, there is significant pressure on organisations to reduce costs, achieve faster growth, be more productive and provide the best to the consumers. This challenge is being handled efficiently using the latest technology and tool, which we know as Computerised Maintenance Management Software (CMMS). In the past, teams relied on traditional audit systems like Excel spreadsheets, pen, paper or legacy maintenance software to get the job done. But over time, maintenance strategies have changed dramatically. CMMS asset management software can help organisations schedule, organise, track and optimise maintenance with just a few clicks.

While choosing CMMS software for an organisation, it is important to consider the software's features and the complete user experience, including its optimisation and upgrading. This is where audits for CMMS come in. A maintenance audit reveals where an organisation is, where it needs to be and how to get there. Regular audits help organisations identify opportunities and ensure that the CMMS software works efficiently to deliver optimal results. An effective maintenance audit reveals the true cause of problems with the current CMMS software so that maintenance teams can determine what they need to change and how to fix the problem to improve performance. Here are the reasons why regular and timely maintenance audits contribute to the success of CMMS programs.

Ensures Efficient CMMS Usage

Maintenance teams can uncover the results of deferred maintenance through regular maintenance audits. As the teams continue to audit the CMMS programs, they can identify all the bottlenecks that interfere with using the software efficiently and correct them before they become bigger problems. Audits help maintenance teams to identify opportunities for preventative maintenance, which can help them prevent equipment failures in the long run.

Identify System Upgrades for Improved Usability

An audit process helps teams optimise existing useful features in their CMMS programs that are not being used currently. Regular maintenance audits show the strengths and weaknesses of the current CMMS system and give maintenance teams scope for improvement. Optimised use of CMMS software by regular and timely audits can help maintenance teams realise the full potential of the existing CMMS software for improved productivity and team efficiency.

Increases Asset Availability

Assets are significant to any type of business. To maintain accuracy and avoid asset failures, audits are conducted on a regular basis. It is important for maintenance teams to measure the performance of the maintenance software and practice thorough audits to avoid equipment breakdowns and unnecessary maintenance in the long run.

Consistent and Streamlined Processes

A majority of organisations keep CMMS software for teams to view and monitor work orders efficiently. Sometimes due to a lack of proper optimisation and upgrading of CMMS software, teams find it difficult to realise the full potential of their CMMS programs. Regular audits help maintenance teams to ensure consistent and streamlined processes within the organisation. Audits help organisations ensure quality, health and safety at all levels.

In a Nutshell

Today’s competitive climate has motivated many organisations to turn to CMMS asset management software for better time management and labour utilisation which ultimately leads to reduced costs and increased profits. This in turn has resulted in a more comprehensive and systematic review of an organisation’s CMMS software. CMMS software audit system helps you reveal where you are, where you need to be, and how to get to a particular desired result. Audits can help organisations identify opportunities and ensure that their maintenance software produces data crucial to making optimal business decisions.